Meeting Excellence Award

The best and simplest way to retain club members and recruit curious guests into enthusiastic members is with well-run, lively and educational meetings that meet the member’s needs. The Meeting Excellence Award is a symbol of Excellence in Club Meetings. Clubs who meet the requirements below earn an embroidered patch. Each club can earn a patch every 6 months.

To earn award: Your Area Director attends, evaluates the meeting for the criteria below, submits a form to District leadership. Award Criteria: To EARN this prestigious award upon your Area Director’s visit, a club meeting must meet ALL of the following criteria:

The club must meet ALL of the following criteria:

  • Members and guests are greeted warmly and enthusiastically.
  • Meeting starts and adjourns on time.
  • 15 or more club members must be present (not limited to members of the hosting club).
  • At least one non-Toastmaster guest is present.
  • There is applause after every speaker, functionaries included. *
  • All speeches are path speeches.
  • Evaluations are both specific and supportive.
  • Participants are positively recognized and ribbons/rotating trophies are awarded. *
  • Members wear badges and guests are given name tags. *
  • Printed agenda are distributed and followed, with 3 or fewer assignment changes to the agenda. *
  • Table Topics are interesting and/or fun – participants are able to speak the full time period.

* Virtual meetings – Adjust as needed to remain compliant with local laws & recommendations.

  • Applause – If non-speakers are muted, some video conferencing options allow virtual applause or Jazz hands.
  • Recognition with ribbons/rotating trophies. Some video conferencing options may allow surveys, chat, polling.
  • Awards can be virtual. Recognition is the important component and should be included if possible.
  • Agendas – Posted in the chat.
  • Rename – the participant or meeting organizer can often rename the attendees if needed. (i.e. Guest – Suzy Smith and all members who have a meeting role are renamed i.e Toastmaster – John, Timer – Mike, Ah Counter – Maria, etc…)

Email the following information to Joyce Persichilli, Program Quality Director at PQD@d5tm.org

  1. Name of Club to receive “Meeting Excellence Award” patch
  2. Name of Area Director submitting award

Download Meeting Excellence Award Criteria HERE