Dues are Due… Twice a year, September 30th and March 31st.

The dues must be submitted by your club officers.  In the other words, only your club officers can submit your dues for you.  You might get a reminder from your district officers, but there’s nothing they can do about renewing your membership.

In most clubs, it’s either the VP-Membership or the Treasurer who’s collecting the dues, but every club officers have equal access to the Toastmasters club management system to turn in the dues (and membership application).

spongebob_explain

Understand The Bill

Dues to be submitted by your club officer to Toastmasters International Headquarters:

  1. $21.60: New Member Fee: $20 + $1.60 CA Tax = $21.60 (You would only need to pay this fee ONCE in your life time, no matter wherever you go on earth!)
  2. $45: 6 month membership dues that covers October 1st – March 31st. or April 1st – September 30th.

Dues that will go to the bank account of your club – your club may charge extra fee to cover the rental cost of venue, food, meeting supplies, and etc. It’s also broken down into new member fee and monthly fee.

Most clubs recommends their members to pay by cash or check to avoid the extra processing fee with credit cards.  However, if you believe it’s worthwhile to invest for the convenience of credit cards, you can discuss  it with your club.

Q: How to verify if my renewal is submitted to TI?

A: You can find out by login online: https://www.toastmasters.org/My-Toastmasters/Profile/Membership-History, by phone – 949-858-8255, or by email membership@toastmasters.org

How to Adding a new, dual, or reinstating a member?

If you are not a club officer, please ask a club officer to process the membership application.

If you are a club officer, to add a new/dual member or reinstate a member online, login to Club Central with your User Name and Password.

  1. Select the club you wish to conduct business in to access the Club Business menu.
  2. Click on Submit membership application(s) – new/dual/reinstate.
  3. Read the disclaimer and click Proceed.
    • For Dual or Reinstated Member – Search the database for a previous member record using their last name and either their member number or email address that is on file.
      • If a member record appears in the search, verify the member information and click “select.”
      • If no member appears, or the information does not match, perform another search ensuring the information entered is correct, or contact Toastmasters International by email (membership@toastmasters.org) or by phone 949-858-8255.
    • For new members, Click “Yes, Create New Member” to fill out the member’s information
  4. Click on Add Membership.
  5. Use the dropdown arrows to select the member’s begin and end dates. (The end date should always be September or March).
  6. If they are a reinstating or dual member, select “no” for new member kit if they do not require one
  7. Add the sponsor information if applicable.
  8. Click on “Calculate.”
  9. You will see the order details, click on “Create Order.”
  10. Now you will see the Order Summary, Click on “Pay Dues.”
  11. This will take you to the “Pay Dues” section of Club Central.
  12. Use the drop down to select “In the future” and click Submit.
  13. Click on the box to the left of the name for the order(s) that you will be paying for.
  14. Scroll down to the payment section, add the payment information, and click “Process Payment.”
  15. You will see a confirmation if the payment is processed successfully.

FAQ for Club Officer Logins

Q: How do I retrieve my login information?

A: 
If you remember your email on file, Go to: https://www.toastmasters.org/Login, click on “Forgot your password” and proceed accordingly.
If you don’t remember your email on file, please contact Membership Service by email (membership@toastmasters.org) or call 949-858-8255

Q: I can login to TI website, but I can’t find club central or login to club central?

A:
Email (clubofficers@toastmasters.org) or call 949-858-8255 to verify if your name is on file as a club officer.  If not, ask another club officer to add you as a club officer online, by email, by fax, or by phone.  If none of your club officers have access online, contact TI by email or by phone to fix the issue.

How to Submit Renewals?

If you are NOT a club officer, submit the dues to your club officer.

If you are a club officer, here are options:

To submit renewals online, go to www.toastmasters.org/clubcentral and log in with your username and password. Next, follow these steps:

  1. On the Club Central home page select the club name and number you want to pay renewals for.
  2. On the Conduct Club Business page, select “Pay dues.”
  3. On the “Pay Dues for My Club Members” screen, select “In the future” and click on the “Submit” button. All orders with a future membership end date will appear.
  4. Select the members you wish to pay for, provide your payment information and follow the prompts to process your payment.

Consider these important details when processing membership payments:

  • Renewals can be submitted online, by phone, by mail or by fax. Financial information by email is not secure.
  • If paying by check, print the “Pay Dues for My Club Members” screen indicating the renewing members and mail it, along with payment, to Toastmasters International (23182 Arroyo Vista, Rancho Santa Margarita, CA 92688-2620). Make checks payable to Toastmasters International.
  • For a club to remain in good standing, policy requires that at least eight members must pay dues and three must be renewing.

If you have any questions, please contact Member Services by email (renewals@toastmasters.org) or call 949-858-8255.

Track Your Club Status

Have your club make the minimum? (Click to read the current data on TI site.  Note that there could be 1-15 business day delay.  The closer to the deadline, the longer the delay will be.)

What does the status mean?

– Verified complete – mm/dd/yyyy: Minimum payments have been made.  Your club is in good standing.  The payments must be post-marked by the deadline for your club to score the DCP goal #10.

– Low – Minimum Requirement not yet met: Less than 8 payments have been made.  Your club will NOT be in good standing if the minimum payments are not made within the grace period (one month).  If a club is not in good standing for two periods, the club will be suspended automatically

–  Ineligible – Minimum Requirement not yet met: Less than 3 renewals have been made.  Your club will NOT be in good standing if the minimum payments are not made within the grace period (one month).  If a club is not in good standing for two periods, the club will be suspended automatically

– Renewals not here – No payments have been made.   Your club will NOT be in good standing if the minimum payments are not made within the grace period (one month).  If a club is not in good standing for two periods, the club will be suspended automatically

Does your club have 20+ members or net gain of 5?

How many members does your club have? (Click to read the current data on TI site.  Note that there could be 1-15 business day delay.  The closer to the deadline, the longer the delay will be.)

Base: the number of members your club has on June 30th last year.

To-Date: the number of members your club has right now.  (Note that in grace period, this number might include the grace members too, and that will change after the grace period.)

Net-gain: The net-gain equals To-date minus Base.

How many payments have been made?

Late: payments that missed the deadline last year

Oct: payments submitted for Oct 1. – Mar 31st.

Apr: payments submitted for Apr 1. – Sep 30th.

New: new members added to your club (Can be new, dual , or re-instated.  Transfer doesn’t count.)

Charter: New club only – the number of charter members.

Useful Tips

Below are the tips submitted by the Successful Clubs in District 5.  How many would you like to implement?

  1. Start to collect dues early
  2. (Sponsored clubs) Discuss with your sponsors about the due schedule and payment procedures to find a way to make payments on-time.
  3. Free Toast Host Dues Renewal App
  4. When a new member joins, add another 6 months of dues to the pro-rated dues.  Why?  When a new member join in September, he or she has to pay $21.60 + $6 (pro-rated monthly due) = $27.60.  It’s a bit awkward to ask for another $36 within the same month.  It’s easier to explain that a total of $63.60 cover the next 7 months rather than asking for two payments within a short period of time.  (Yes, it’s a psychology thing, but it is real.)
  5. Have a payment chart handy in club (Example Chart) to explain what the club dues will be used for in addition to the TI membership application.
  6. Recognize the members that renewed on-time.
  7. Track if the payments are processed online after 1-2 business days.
  8. Document your transactions – to err is human.  Keep the related documents for reference.
  9. Submit the renewals as soon as possible.  It’s common that the TI online system might be broken (due to the heavy traffic) when it’s getting close to the deadline
%d bloggers like this: