District Mission: We Build New Clubs and Support All Clubs in Achieving Excellence
How To Start a New Club
Toastmasters clubs meet at corporations, churches, colleges, community centers and even in restaurants. While community clubs are generally open to anyone, sponsored clubs are often limited to affiliates of the sponsor since the meeting location and some of the fees may be covered. If your organization is looking to build leaders from within, then now is the time to (find out how to sponsor a club) and why thousands already have.
To start a new club, follow these five steps:
- Find at least 20 people over the age of 18 who want to join.
- Designate and secure a meeting location.
- Fill out and submit the requisite new club forms to World Headquarters.
- Fill out the Start a Club form and request more information.
- Download a copy of How to Build a Toastmasters Club, a step-by step guide to growing a successful club.
- $125: One-time chartering fee (+tax = $135)
- $20: New-member fee per person (+tax = $21.60)
- $36: Six months’ membership dues per person
- Additional dues: Clubs may also charge supplementary club dues to cover expenses.
CLUB COMPLIANCE: All Toastmasters clubs and members must be in compliance with the U.S. Office of Foreign Assets Control (also known as “OFAC”). OFAC administers sanction programs on countries based on foreign policy and national security. Therefore, Club Officers must take the requisite measures to ensure clubs are in compliance by following the OFAC guidelines such as checking for club members on the Specifically Designated Nationals and Blocked Persons List (SDN) in non-comprehensive sanctioned countries. Find a list of countries here or contact us by email for further information.
Learn tips and tricks for building your club.
Club Mentors and Sponsors
We Need Your Help!
District 5 is growing and new club Mentors & Sponsors are needed.
By Building new clubs, we offer greater numbers of people the opportunity to benefit from the Toastmasters educational program.
As Toastmasters we all know the benefits of the educational program and how membership has enriched our lives. Let’s pay it forward. It is a pleasure to share this program with others in our communities and one of the best ways for us to achieve this goal is to get involved in building new clubs. This provides leadership roles and for those working on advance goals and more opportunities to check off those boxes on the road to DTM!
How can you help?
- Submit a Club Lead
- Become a New Club Mentor or Sponsor
- Work with club mentors and sponsors to set up and conduct demo meetings for new clubs
- Speak or fill other roles at launch meetings (demonstration meetings)
What’s in it for YOU as a New Club Sponsor or Mentor? (Read More)
- Seize the opportunity to work with fresh minds and an excited group of new members who are eager to receive your guidance, assistance and expertise.
- Polish the transferable leadership skills that you will develop as you walk through the various steps of the chartering process.
- Earn the respect of your peers, the admiration of the people you help, and the pride that you feel as a result of successfully achieving your goal.
- Meet new people, make connections beyond your current sphere of influence and foster new relationships and friendships.
- Set an example of leadership and challenge yourself by committing to a project that you know is going to test and stretch you.
- Achieve a goal that; gives you credit towards the completion of your DTM, helps others do likewise (i.e. Club Mentor), sets the Area, Division and District up for success and sets the geographic area that you serve up for future success by adding more clubs and members to it.
- Have Fun!
- Warning: With each new club that you charter it becomes easier and the enjoyment becomes addictive!
The Role of a Sponsor
The sponsor is responsible for the actual organization of the new club, including selling the new club idea to prospective members, assisting in the establishment of regular meetings, handling the paperwork and helping to plan the charter presentation. The commitment for a Sponsor varies, on average it is 3 months.
After that point, the sponsor’s responsibilities end and the mentor takes over. Each new club may have up to two sponsors. Sponsors receive a certificate when the club gets its charter and can receive credit toward the Advanced Leader award.
The Role of a Mentor
New Club Mentors are experienced Toastmasters who actually join the new club, providing guidance during its first 6-12 months. Working side by side with the new Toastmasters, the mentor shows them how to fulfill meeting roles and helps new officers perform their duties. The District Director appoints one or two mentors for the new club. Like the sponsor, the mentor also receives a certificate when the club receives its charter. Mentors also receive Advanced Leader Silver (ALS) credit for fulfilling their roles satisfactorily.
Milestones: D5 Operation Manual
The Launch Meeting
Show interested people how Toastmasters works. This special abbreviated program shows prospective members or company sponsors how a club meeting is conducted and what the Toastmasters program can do for them.
You don’t need to be an expert speaker to help run a demonstration meeting. You could always volunteer to be the timer! Actually, less-experienced Toastmasters make good speakers for demonstration meetings because they show you can benefit from Toastmasters even if you’re not a polished orator.
For more details, please contact: Club Growth Director
New Club Sponsor
- Marketing: Support the club prospective members to build up to charter strength (20 members, among them, only 3 can be current Toastmasters Members. The only exception would be the Advanced Clubs that requires dual membership.)
- Training: Support the club prospective members to understand
- The establishment of a regular meeting
- The club officer roles
- The mentoring program
- Build a foundation for success: Support the club to
- Elect Club officers
- Build mentoring program
- Handle the paperwork (You may ask the district officers to help)
- Plan a memorable chartering ceremony
- Transit smoothly to the new club mentors
New Club Mentor
- Transit smoothly from the club sponsors
- Support the club officers to perform their duties
- Submit Educational Awards
- Submit Membership Applications
- Submit dues
- Update Club Officer List
- Support the club to continue with membership building activities
- Train the club to understand DCP and make a club success plan
- Report any issue to the district officers IMMEDIATELY